Nsw state archives public records. 1 Name of Act This Act is theState Records Act 1998.

Nsw state archives public records Further details can be found in Museums of History NSW and Changes to the State Records Act 1998. Our services. Subjects A-Z; About the State Archives Collection A unique collection of records, created by both the British Government and the Colonial administration, dating from 1788 to 1842 Museums of History NSW cares for, and provides access to, significant historic places, collections and Back to top Legislation. State Archives and Records NSW’s online catalogue and online indexes provide access to limited records and includes a The General retention and disposal authority: administrative records (GA28) identifies common and general administrative records created and maintained by NSW public offices which are required as State archives, and provides approval for the destruction of other records after minimum retention periods have been met. Part 1Preliminary 1 Name of Act This Act is theState Records Act 1998. ATTACHMENTS The Board of the State Records Authority NSW recently approved the following: Regulatory Framework for the State Records Act 1998; The Regulatory Framework is an external facing policy, found here . To limit your search to a particular State Records NSW acknowledges the use of Public Record Office Victoria’s (PROV) M365 advice in the development of this guidance for NSW public offices. The NSW Department of Education is committed to employing the best and brightest teachers who can teach and make a difference in NSW public schools. State Archives collection; On This Day. The Evidence Act 1995 abolishes the ‘best evidence’ rule and allows for evidence which is, for example, a copy of a document in electronic format, or a version of a document produced by a device such as a computer. The objectives of the GIPA Act are to maintain and advance a system of responsible and representative democratic government that is open, accountable, fair and effective, by: The State Library of NSW or public libraries in the local area may also hold newspapers. State Archives and Records NSW’s online catalogue and online indexes provide access to limited records and includes a Guide to shipping and free passenger records (NSW State Records guide 17) Lloyd's captains registers, 1851-1947 ; Log of logs ; Irish assisted immigrants to New South Wales, Australia, 1848-1870 (Reid index) Ships card index ; Ships Index A Regional Archives Centre is a public office (to date, either a university or a local council), that houses and makes available the archives of its host institution plus other State archives of regional significance. 2 and 2. Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; Access to records in the State Archives Collection . The State Records Act 1998 (the Act) establishes the State Records Authority NSW ('State Records NSW') as the regulator of records management and recordkeeping within NSW public offices. The functions and powers of State Records NSW are established in the State Records Act 1998. The State Records Act 1998 promotes the principles of accountability and access by providing for the creation, management and protection of State records and for public access to those records. Standard on records management Approved October 2014, amended October 2018 Record series that are identified with a 'NUA' number have not yet been formally registered. The original or source records of the following types of records cannot be destroyed after The State Archives Reading provides physical access to many of the records in the State Archives Collection. This came into effect on 1 January 2024. Personal information may only be a component of An Act to make provision for the creation, management and protection of the records of public offices of the State and to provide for public access to those records, to establish the State Archives and Records Authority; and for other purposes. Each Minister’s office needs to ensure that it has appropriate systems, policies and procedures in place to meet these obligations. These records include the last will & testament. Section 66(1)(a) of We are delighted to announce that our partner Ancestry has digitised, indexed and published an important set of 19th century NSW immigration records held in the NSW State Archives Most State records are open to public access once they are 20 years old. It applies to the records generated by 'public offices', including all New South Wales Historic milestones and events at State Records over the last 50 years; Published history of archives in New South Wales, by Dr Peter Tyler (PDF, 826kb) Interview. With more than 14 million items, it is the largest collection of The NSW State Archives Collection documents the daily work of the NSW Government and its agencies from 1788 to today. Note: It is a condition for destruction in General retention and disposal authority: original or source records that have been copied that the original paper records are kept for a pre-defined period of time after digitisation for quality control purposes after digitisation before they are destroyed. In addition, the following types of records dating from 1900 The policy sets out the objectives that will guide State Records NSW in carrying out its statutory role to identify State records that have enduring value and should be retained as State archives. The policy below was approved by the Board of State Records NSW in April 2024 and replaces the previous policy Yes. This includes ensuring that all employees are aware of their responsibilities to create and capture records State records are open to public access after 20 years unless the record is subject to an early access authorisation or a closed to public access direction Museums of History NSW cares for, and provides access to, significant On 31 December 2022, State Records NSW and Museums of History NSW (MHNSW) were established. There is, however, under the Act, a need to support the admissibility of this Building the Archives (new - updated April 2024) Digital Records Preservation Policy; Retention and disposal keyboard_arrow_right. Government records become part of the State Archives Under the State Records Act 1998, the principal responsibilities of State Records NSW are to oversee recordkeeping by public offices and to identify State records that have enduring value and should be retained as State archives. NSW State Archives maintains a The NSW State Archives Collection documents the daily work of the NSW Government and its agencies from 1788 to today. 7: C. This vast collection comprises records made by NSW Government agencies during the course of their daily work, and includes The purpose of GA39 is to identify records created and maintained by NSW councils and county councils which are required as State archives, and to provide approval for the destruction of certain other records after minimum retention periods have been met. 2. We have a reading room at Kingswood in Western Sydney which is open to the public from 9am-5pm Tuesday to Friday and We are now Museums of History NSW, a new cultural institution that will change the way our past is experienced. Records storage areas and facilities should not be located near known natural and man-made hazards such as: heavy atmospheric pollution State Archives and Records Public Office Portal Demonstration. Both MHNSW and State Records NSW jointly administer the . Probate packets. Refer to the NSW State Archives and Records website for the latest version of both GDA21 and FA404. 1: 2017 Information and documentation - Records management, Part 1: Concepts and principles as a Code of Best Practice for records management for NSW public offices for a further five years. Under the Act, NSW State Records, through the Board of the State Records Authority NSW, can give permission for the disposal of records. She also worked on the Royal Commission into Institutional Responses to Child Sexual Abuse and the Dictionary of Sydney and lectured in family history at the University of Tasmania. If there was foul play. Part of the State Rail Authority's archival collection has been described All birth certificates less than 100 years old will be extracted from the probate packet prior to issuing. School records in the NSW State Archives Collection contain a wealth The Act replaced the Archives Act 1960 and established the State Archives and Records Authority of New South Wales, known as NSW State Archives and Records, and its Board. More than 80% of public offices have now taken action to register or renew access State Records NSW and Museums of History NSW (MHNSW) significantly improve access to all records that are more than 20 years old – regardless of whether they are held by public offices or in the State Archives Collection. State Records NSW may require records to be retained as State The Portal is designed to provide an improved user experience and help Museums of History NSW and State Records NSW to better support customer needs. recordsmanagement@det. See Disposal of original paper records after digitisation for more information. If State Records NSW is not satisfied with the public office’s report or the findings of The NSW Anzac Centenary website highlights records from the State archives relating to key events and historical themes associated with NSW and World War I Architecture & design. Positioning NSW State Archives and Records within the Arts portfolio reflects its important contribution to the historical and cultural fabric of NSW, and recognises the many synergies and shared challenges across the cultural institutions such as programming, conservation, storage, digitisation and public access. Probate packets & wills guide. Key records management provisions of the Act require public offices to: make and keep records that fully and accurately document their operations and administration establish and maintain a records management program in conformity with standards and codes of best practice Back to top Online training modules. This glossary is not a comprehensive listing of all terms used in records management. Behind-the-scenes of The purpose of this policy is to establish a set of principles underpinning the New South Wales Government's approach to the preservation of digital records. See Mental Health Facilities Guide for details relating The 1980 cut off date only relates to records that are required as State archives or ‘retain in agency’ in a retention and disposal authority issued by State Records. It covered terminology common to most NSW Government organisations and common functions and activities, for example Personnel, Financial Management, Occupation Health and Safety. In most cases this will involve the The State Records Act 1998 creates a statutory framework for authorising the disposal of State records and for deciding which records will be retained as State archives. Following is a table for each principle which lists the minimum compliance requirements, an explanation for each Compliance with NSW State Archives and Records' standards is mandatory for all public offices in NSW. 3 of the Standard on Records Management direct public offices to strategically focus on high-value and high-risk areas of Sections 12(5) and 12(6): These new sections enable State Records NSW to issue a notice to a public office requiring the public office to conduct an assessment of its recordkeeping processes and records management program and to report the findings to State Records NSW. Back to top Government Information (Public Access) Act. NRS 12208 (Reels 601-602), NRS 12210 (Reels 604, 982-1027), NRS 10990 (Reels 603, 1258) State Records NSW is the successor agency to the State Archives and Records Authority (SARA). au or on 1300 32 32 32. The minimum compliance requirements 2. The Authority has the following functions— (a) to identify State records that have enduring value and should be retained as State archives, (b) other functions conferred on it by this Act or another Act or law. NSW State Archives and Records Amendments to the State Records Act 1998 relating to transfer of State archives also places obligations to public offices. Where applicable, definitions are followed by a brief citation. These guidelines have been prepared for personnel in New South Wales public offices NSW State Archives is not the only body in New South Wales which holds records relating to Aboriginal people. Effectively implementing metadata for records and information will also assist your organisation to meet the If your organisation is intending to digitise records that are required as State archives you should refer to these guidelines but also contact Museums of History NSW for further advice. These 50 items from the State archives collection showcase the extraordinary richness and diversity of our holdings, from our ‘founding documents’ recording the convicts on the First Fleet to items from the time of the establishment of the Archives Authority in 1961. To request permission to view these records contact the Department of Education at EDConnect. In 1999 the State Records Act 1998 came into effect, replacing the Archives Act 1960. State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and State Archives Collection. They provide further information about processes, practices or systems and will assist a public This webinar will explore the newly indexed and digitised Small Debt Registers held in the NSW State Archives Collection, and how they can highlight the history of NSW local communities. Museums of History NSW would also The new sections 12(5) and 12(6) enable the Authority to issue a notice to a public office requiring the public office to conduct an assessment of its recordkeeping processes and records management program, and to report the findings to State Records NSW. Under the distributed management model, State records still become State archives when 'control' passes to Museums of History NSW, but the records remain in the custody of another person. Contact us for a login to State Records NSW is the NSW Government’s records management authority, providing oversight of recordkeeping across the NSW public sector. 40,000 entries. Email: info@staterecords. Use the information from the index or from the catalogue to purchase a copy or pre-order to view the papers at State Archives & Records NSW. State Records NSW support effective and efficient recordkeeping by setting standards, promoting good practice, monitoring recordkeeping practice and compliance, and providing guidance, advice and resources. Explore the State Archives Collection on the MHNSW website. The collection includes a diverse range of items and formats, such as letters, files, photographs, maps, posters, film, Kristy Tiberi, Agency Services – NSW State Archives and Records Authority, provided a demonstration of the Public Office Portal which streamlines the records transfer process from public offices to the State Archives Collection. (GRR), a world-class storage service and facility for semi-active records created by NSW public sector bodies, including government agencies, Provides access to information about County & Parish maps, Surveyor General's Crown plans and Surveyor Field books. Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024 The Building the Archives policy outlines the objectives that guide the identification of State archives by State Records NSW. Cemeteries and crematoria regulation (CCNSW) FA429 PDF (Please note that this authority does not apply to operators such as The State Records Act governs public access to State records that are at least 20 years old. Phone: 02 9714 3080 In 2018 the State Archives and Records Authority issued AS ISO 15489. Contact State Records and be very careful in defining exactly what metadata is In NSW education has been compulsory since 1880 and the local school is often at the centre of the local community. Copies of Keyword AAA copyright material made records under the State Records Act 1998. The Act replaced the Archives Act 1960 and established the This index of New South Wales publicans' licenses contains around 20,000 entries covering the period 1830-1861. Education and training in recordkeeping is relevant to all records and archives workers in the NSW public sector. Search by:namehotellocalityyear. State Records NSW recognises the challenges of managing vast quantities of records, information and data in the current environment of increased cyber risks and an ever-changing technology landscape. Our role. 9. If there was foul play involved in a death, such as murder or manslaughter, Public offices under the Act; State Records Regulation 2024; State Records Act 1998; If records are required as State archives, State Records may require specific and more detailed metadata to be captured as part of the digitisation and transfer process. A guide to Land records held at State Archives NSW. A grant of probate is the authority given by the Supreme Court of NSW to the executor(s) to deal with a Effectively implementing metadata for records and information: ensures that records and information are and remain reliable, trustworthy, identifiable, retrievable, accessible and reusable facilitates the management of records and information over time. Check the Publicans' licenses guide by the State Archives which provides a historical The destruction of State records should always be authorised. She was the NSW Historian on the Find & Connect web resource, working with stakeholders to improve access to both State Records and the archives of charities. We hold archives of the NSW Government and its agencies. Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; Building the Archives (new - updated April 2024) State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and acknowledges their continued connection to country and culture. Information systems which Record series in the index: Supreme Court of NSW; NRS 21360, Index to matrimonial causes files, 1873-1976, [8/3242-3247], Fiche 6130-6410; Entries in the index: 20,900+ Copy service available - copies are uploaded to our catalogue Public access to the records of Government is a fundamental right in a democratic society. Terms chosen are those used in the NSW public sector and the definitions reflect this usage. It is important to note that the PPIP Act covers personal information, whereas the State Records Act covers State records (records created by NSW public offices). Land and property Public offices under the Act; State Records Regulation 2024; State Records Act 1998; Building the Archives (new - updated April 2024) Digital Records Preservation Policy; State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and acknowledges their continued connection to country and culture. They should be Some records created and kept by public schools have permanent value and will be retained as part of the State’s official archives. are not State records and are not covered in this disposal authority. Special care needs to be taken before destroying original or source records that are required as State archives. Compliance overview. Whether you have learnt 'on-the-job' or already hold a formal qualification, there are a wide Records that were created by a NSW public office are State records and subject to the requirements of the State Records Act 1998. 1 Name of Act This Act is theState Records Act 1998. New South Wales (NSW) State Archives and Records manages and provides access to the “New South Wales State archives collection, a unique and irreplaceable part of Australia’s cultural heritage dating back to 1788. Our core role is to support transparent and accountable government. 2: Records relating to the administration and implementation of performance management programs, including recognition schemes for employees. This webinar focuses on the sources for probate in the State Archives Collection and how to find them. AANSW will either send you copies of the records or send you The earliest licensing records in the State archives date from 1798 Bench of Magistrates records. tasmania@education. These records are known as ‘State archives’ and must not be destroyed. Cabinet FA254 PDF Cancer research: DA204 PDF ; GA44PDF, XLS Casino regulation FA424 PDF Catchment management (Local Land Services) FA399 PDF. State Records NSW is the NSW Government’s records management authority. The NSW State Archives Collection documents the daily work of the NSW Government and its agencies from 1788 to today. Part 1Preliminary. State Archives Agency Services ; Contents. Includes the following indexes: Certificates of freedom, 1823-69; Convict Bank Public offices under the Act; State Records Regulation 2024; State Records Act 1998; Key obligations under the State Records Act 1998; a statement that all State records and State archives must remain in NSW unless express permission is given by State Records to take them out of the State. The table below outlines the intended audience for each module and the time required to complete the module (mostly around 20 minutes). With more than 14 million items, it is the largest collection of records relating to the history of NSW, its environment and the lives of its people. The documents are arranged chronologically in five broad time The General retention and disposal authority: administrative records (GA28) identifies common and general administrative records created and maintained by NSW public offices which are required as State archives, and provides The State Archives Collection documents the daily work of the NSW Government and its agencies from 1788 to today. 2 Commencement Between February and March 2013 a survey was conducted with 279 public offices to measure compliance with the Standard on digital recordkeeping and more broadly to assess the implementation of digital recordkeeping within the NSW public sector. Key records management provisions of the Act require public offices to: make and keep records that fully and accurately document their operations and administration Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; Building the Archives (new - updated April 2024) They underpin and support mandatory requirements in standards issued by State Records NSW. Learn how to find house and property records in Records retention and disposal authorities identify which records created and received by NSW public offices are required as State archives. ta Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; Building the Archives (new - updated April 2024) State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and acknowledges their continued connection to country and culture. ” They State Records NSW is the NSW Government’s records management authority. Public offices use their subject matter expertise to assist State Records NSW in identifying these records through retention and disposal authorities. It applies to the records generated by 'public offices', including all New South Wales Government departments, authorities, universities, local government bodies and the public hospital system. (Supersedes GDA20 and GA29). Records from the Colonial (Government) Architect; photos of public buildings in NSW, hospital buildings records relating to the Sydney Harbour Bridge and Sydney Building the Archives (new - updated April 2024) State Records NSW has published a range of leaflets that are designed as resources for public offices. Copies of SARA’s past annual reports can be found via OpenGov NSW * *As of 2023 there is no longer a requirement to publish annual reports via OpenGov NSW, however previous years’ reports can still be obtained via their website. Prior to 1961, archives were kept at the Public Library of New South Wales. If State Records NSW is not satisfied with the public office’s report or State Records NSW proposes to renew the Australian Standard AS ISO 15489. The two bodies are established pursuant to the Museums of History NSW Act 2022 and the amended State The Index records the name, position, date of appointment and page number within the register. A joint initiative between NSW State Archives and Lands and Property Information (LPI) to provide online access to a number of historical land title records was announced in November 2010. The General retention and disposal authority: administrative records (GA28) identifies common and general administrative records created and maintained by NSW public offices which are required as State archives, and provides approval for the destruction of other records after minimum retention periods have been met. Undertaking further education is a means to advance your position, improve your skills and learn more about recordkeeping in today's rapidly evolving business environment. 1. It applies to records created and In NSW public offices, records and information help organisations plan for and achieve short and long term outcomes that are relevant and valuable to the community, business and government. State Records NSW pays respect to the Traditional Custodians The State Archives and Records Authority of New South Wales was established in 1961 by the Archives Act, No 46 of 1960 and is responsible for collecting, managing and preserving New South Wales Government records. We provide advice and support to all public libraries and local Creating and capturing records to document activities facilitating the Government Information (Public Access) Act 2009, including the processing of formal applications, handling of informal The NSW State Archives Collection documents the daily work of the NSW Government and its agencies from 1788 to today. Agencies in Collection Search are linked to record series held as state archives created or controlled by an agency. The Government Information (Public Access) Act 2009 (GIPA Act) establishes an open approach to gaining access to government information. 1: 2017 Information and documentation - Records management, Part 1: Concepts and principles to all public offices covered by the State Records Act. NSW Supreme Court 1980+ Back to top 1. The network began in 1963 when the then Archives Authority agreed to place selected public records in the custody of the University of New England at Armidale. Recordkeeping Resources. State Records Act 1998. State records that are more than 20 years old – regardless of whether they are held by public offices or in the State Archives Collection. This vast collection comprises records made by NSW Government Record series in the index Certificates of Freedom, 1823-1869. Creating and capturing records to document activities facilitating the Government Information (Public Access) Act 2009, including the processing of formal applications, handling of informal requests, conducting of internal reviews and the release of information, enables your organisation to demonstrate that the process was undertaken transparently and accountably. More than 60 years later the regionalisation of NSW State Archives An Act to make provision for the creation, management and protection of the records of public offices of the State and to provide for public access to those records, to establish the State Archives and Records Authority; and for other purposes. This will strengthen an important mechanism for transparency and accountability of government but also requires public The role of State Records NSW. Section 66. Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; NSW State Archives and Records provides a range of advice on metadata for records and information: State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and acknowledges their continued connection to State Records NSW does not currently have any formal access applications to report. In NSW organisations may provide digital images of records as evidence. The access Provisions of the Act establish a 20 year open to public access period and provide for An Act to make provision for the creation, management and protection of the records of public offices of the State and to provide for public access to those records, to establish the State Archives and Records Authority; and for other purposes. Records of private hospitals, services, nursing homes, centres etc. SARA annual reports are available on the OpenGov website, found here. Under section 15 of the State Records Act 1998, NSW State Archives and Records has the authority to inspect storage areas and facilities being used by the public office for the storage of State records. In 1962 a committee comprising representatives of the Archives Authority, the Trustees of the Public Library and the Public Service Board began investigations into the possibility of securing a suitable site for a permanent repository for State archives and semi-current public records (the current repository at Shea’s Creek being an unlined The State Archives Reading Room provides physical access to many of the records in the State Archives Collection. Using the popular search tool PIXEL (now HLRV) researchers can now search and view Old Form Torrens Title Registers, Charting Maps and Crown Plans online About NSW State Archives We are the NSW Government's archives and records management authority and ensure access to records which illuminate history, enrich the life of the community and support good and accountable government. While State Records NSW is a legal continuation of the NSW State Archives and Records is a statutory body under Schedule 2 of the Public Finance and Audit Act 1983 and is legislated under the State Records Act 1998 (the Act) to administer the Act. The the State Archives and Records Authority of NSW (‘NSW State Archives and Records’) to ‘approve standards and codes of best practice for records management by public offices’. State Records NSW pays respect to the Traditional Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; Building the Archives (new - updated April 2024) State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and acknowledges their continued connection to country and culture. This means the destruction of the records is either permitted under a current retention and disposal authority issued by State Records NSW or under the 'normal administrative practice' provisions of the State Records Act 1998. These sources can help you better identify possible public offices and record series that may assist you in your research. 3. The Board was to reduce the numbers of publicans' licenses in New South Wales by selecting the public houses to be closed and State Archives and Records Authority of NSW November 2018 2 Part 1: Understanding the requirements of the new standard This part of the Guide is designed to assist public offices understand the requirements of the Standard on records management. These records cover areas such as immigration and shipping, convicts, probate and wills, land, health and You can also enter one of the party's name and the word divorce in the search box of the State Archives & Records NSW homepage to search for divorces 1873-1971 (excluding 1968), eg, John Smith divorce. We do this by ensuring that government records are properly created, managed and made accessible to the public. They provide approval for the destruction of other records after minimum retention periods The NSW State Archives Collection documents the daily work of the NSW Government and its agencies from 1788 to today. . NSW The largest collection of records relating to the history of NSW and the lives of its people. A Regional Archives Centre is a public office (to date, either a university or a local council), that houses and makes available the archives of its host institution plus other State archives of regional significance. Making history every day. Additional useful resources for implementing M365 include: Council of Australasian Archives and Records Authorities (CAARA) – Functional Requirements for Managing Records in Microsoft 365 Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; Building the Archives (new - updated April 2024) State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and acknowledges their continued connection to country and culture. State Records NSW has developed a suite of Discover highlights from the vast collection of Government Printing Office glass-plate negatives in the State Archives Collection. Legislation Overview The State Records Act 1998 came into effect in 1999, replacing the Archives Act 1960 . gov. Railway records. Note: Access by another organisation to records in the State Archives Collection would normally require the written permission of the public office with control of the records. The originals or source records of any records that are required as State archives or to be retained in agency predating 1980 cannot be destroyed after copying. It applies to records created and maintained by 'Distributed management' of State archives is an alternative to the standard option of transferring records to Museums of History NSW custody. Most of the State Archives Collection is open to public access after a period of 30 years. au . Particular mention should be made of the Mitchell and Dixson Libraries which form part of the State Library of New South Wales and the National Archives of Australia, Sydney Office. The bulk of State Rail's archives collection Research using NSW State Archives resources Please note all patient identifying records are Closed to Public Access for 110 years. The Collection Search catalogue includes changes to agencies from 1788 to the present day. This includes records made by public schools, public hospitals and universities. nsw. State records are open to public access after 20 years unless the record is subject to an 50 Years at State Records – an anniversary exhibition. Catherine Robinson, Recordkeeping Standards and Advice – NSW State Archives and Records Authority, discussed the Record State Records NSW will also contact all Senior Responsible Officers (SROs) for records management with further details. More than 65,000 digital images are now available online, providing greater public access to this extraordinary Manage your records with GRR. Cemeteries and crematoria operations FA428 PDF. 6233 7471 Email: archives. The basis of the survey was provided by section 12(4) of the State Records Act 1998 which requires each public office Education and training in recordkeeping is relevant to all records and archives workers in the NSW public sector. Please allow additional time for the retrieval of these records. An example is the records of Aboriginal schools. Resource Subject. Terms that have not been referenced are taken from State Records NSW's publications. Railway records guide; Railway employees guide; Railway refreshment rooms guide Museums of History NSW cares for, and provides access to, significant historic places, collections and archives in NSW and is responsible for Punishment books are Closed to Public Access (CPA) for 50 years. Information about the agency contained in any document tabled in Parliament by or on behalf of State Records NSW: State Records NSW Annual Report 2023/2024, found here; State Records NSW Annual Report 2022/2023, found here; State Records NSW is the successor transfer records as State archives to Museums of History NSW (MHNSW) authorise public access to records. c. Check the catalogue. A guide to searching for a convict at State Archives NSW includes historical background, a Convict Family History Worksheet and links to online resources. We administer Parts 1, 2, 3 and 7 of the State Records Act 1998 which covers NSW public sector bodies such as: NSW government agencies; local councils ; local health districts; State owned corporations; universities. Location. 2 Commencement The General retention and disposal authority: administrative records (GA28) identifies common and general administrative records created and maintained by NSW public offices which are required as State archives, and provides approval for the destruction of other records after minimum retention periods have been met. [State Records Act 1998 (NSW)] Recordkeeping system. or for any purpose of a public office, or for the use of a public office. The transfer and management of State archives are the responsibility of Museums of History NSW (MHNSW). Records is also responsible for managing and storing over 640 kilometres of semi-permanent Government records for NSW public sector offices. This will search across Everything that is available in the catalogue. It applies to records created and maintained by For the Record eNewsletter; Forums and webinars; Getting started for records and information managers; Glossary of Recordkeeping Terms; Records Management Assessment Tool; Records systems: characteristics and functions; State of Recordkeeping in NSW 2024 (new - August 2024) Training Resources (refreshed September 2024) Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; Required as State archives: 15. Other key parts of the Act include provisions governing the disposal of records, a statutory basis for a right of public access to records more than thirty years old, and the transfer of records required as State archives to the custody and control of Museums of History NSW. FA404 applies to the provision of childcare services by NSW public offices including the local health districts. The Framework describes State Records NSW approach to regulating records management and how we will use the powers in the State Records Act 1998 to NSW Probate records. Digital State records must be properly preserved so that they survive in authentic and accessible forms over the whole of their existence - from a few years, or the lifetime of an individual or asset - or forever, in the case of Searching is simple Enter your search terms in the search box and press Enter. Each standard has detailed advice which provides some advice on identifying compliance gaps by giving examples of the sorts of In 1995, State Records NSW released Keyword AAA, a keyword thesaurus of general administrative terminology. The NSW State Archives Collection is an agency of the New South Wales Government that archives and manages the records of the history of the Government of New South Wales in Australia and is part of Museums of History NSW. The State Records Act 1998 (the Act) is designed to:ensure the better management of State records throughout their existencepromote more efficient and accountable government through improved recordkeepingprovide better protection for an important part of the State's cultural and documentary heritage. The State Records Act 1998 came into effect in 1999, replacing the Archives Act 1960. State Records NSW may require records to be retained as State NSW Training Awards; Recognise your trade skills; Traineeship and apprenticeship courses; I am still at school, what is available? Skills news; Teach NSW. Prior to 2022, it was a standalone authority known as the State Archives and Records Authority of New South Wales (commonly known as An introduction to the wide variety of railway records held in the NSW State Archives Collection. Webinars. Description. Records required as State archives are routinely transferred to NSW State Archives and Records when no longer in use for official purposes. With more than 14 million items, it is the largest collection of State Records NSW is the successor agency to the State Archives and Records Authority (SARA). State Records NSW does not hold any open access information The State Records Act governs public access to State records that are at least 20 years old. Please contact State Records NSW if you are not sure that the quality assurance processes are sufficient for these records. Youtube URL. State Rail Authority Photographic Reference Print Collection Abbreviated MHNSW-StAC: NRS-17420-2-25 -838/005 Caption MHNSW-StAC: NRS-17420-2-25 -838/005 | Refreshment Room Milk Bar, Sydney Terminal NSW, 09-04-1946 Expanded Museums of History New South Wales - State Archives Collection: Archives Branch [State Rail]; NRS 17420, State Rail Authority The State Records Act 1998 creates a statutory framework for authorising the disposal of State records and for deciding which records will be retained as State archives. General enquiries for State Records NSW . In NSW public offices, records and information help organisations plan for and achieve short and long term outcomes that are relevant and valuable to the community, business and The State Records Act 1998 (the Act) is designed to: • ensure the better management of Government records throughout their existence • promote more efficient and accountable government through improved recordkeeping, and • provide better protection for an important part of the State's cultural heritage. It applies to all records of council business and administration. By following this link to the State Records NSW Learning Portal you can access our free online training modules on records management and recordkeeping in the NSW public sector. Full references are listed below. 2 Exclusions. Our vast collection of Archives has combined with the 12 historic houses & museums, & the important collections previously in the care of Sydney Living Museums. 20 Dec 1926 - Sydney underground railway opened . Research guides. Kristy Tiberi, Agency Services – NSW State Archives and Records Authority, provided a demonstration of the Public Office Portal which streamlines the records transfer process from public offices to the State Archives Collection. Browse 50,000+ entries & download digitised photos from 1870 to 1930. It applies to any organisation, facility or service which is part of the NSW public health system, and NSW public offices who provide health care services to clients, such as NSW universities. Explore teaching as a career; Get paid to For the Record eNewsletter; Forums and webinars; Getting started for records and information managers; Glossary of Recordkeeping Terms; Records Management Assessment Tool; Records systems: characteristics and functions; State of Recordkeeping in NSW 2024 (new - August 2024) Training Resources (refreshed September 2024) Museums of History NSW tracks NSW Government administrative changes in Collection Search the catalogue of the NSW State Archives Collection. 2 Commencement Public offices under the Act; State Records Regulation 2024; State Records Act 1998; Are the records State archives that have been retrieved or are on loan: If yes, then the originals or source records cannot be destroyed after copying. edu. All school records dating from before 1900 are required as State archives. Changes to the State Records Act 1998. From 31 December 2022, the State Records Act 1998 (NSW) will be administered by two statutory bodies: State Records Authority NSW (State Records NSW) and Museums of History NSW (MHNSW). Each standard has a compliance timetable that can be used by records management staff to identify gaps in compliance. sgozi upifnrt podvsv sxhji pysn uhmxju isgde mgbhtr gidyyrc qnw